SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. or existing codification. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. (ii) Is designated as troubled, in accordance with 985.103. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. 0 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . PHAs that Receive an Expedited SEMAP Waiver. This content is from the eCFR and is authoritative but unofficial. 404 0 obj <>stream A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. 15 points. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. The purpose of this training is to provide an overview of SEMAP and key information to help PHAs effectively manage their Housing Choice Voucher program for SEMAP success. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Either of these cases requires corrective action. Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? 0 points. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. What are the 14 key indicators of performance? 5 points. What are the 14 key indicators of performance? (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. developer resources. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. Comments or questions about document content can not be answered by OFR staff. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. December 1 2022. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. There are also certain other instances when PHAs may not receive a SEMAP score. The PHA shall retain subcontractor certifications for 3 years. This fourth edition of RISERegulatory Indicators for Sustainable Energycaptures policy and regulatory support that enhances sustainable energy in the form of 30 indicators and 85 subindicators distributed among four pillars: electricity. Physical copies of these materials will not be shipped. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. learn more about the process here. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. %PDF-1.6 % What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. (a) Purpose. Deconcentration bonus. It is not an official legal edition of the CFR. Look through the recommendations to determine which info you have to give. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (n) Lease-up. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher program. It specifies that the lease-up indicator will be based on a calendar-year cycle rather than a fiscal-year cycle. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. (c) PHA corrective action plan. (24 CFR 5.617). 0 points. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). The eCFR is displayed with paragraphs split and indented to follow Metropolitan PHAs will also be able to earn bonus points for their achievements in encouraging assisted families to choose housing in low poverty areas. Elderly : Semap . 5 points. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. 390 0 obj <>/Filter/FlateDecode/ID[<2A9FD0E8D0CCF94D913A018D1D9B42D1><2DA4BE3870024044BF697C7FE83A0243>]/Index[369 36]/Info 368 0 R/Length 104/Prev 175496/Root 370 0 R/Size 405/Type/XRef/W[1 3 1]>>stream (d) Changing rating from troubled. PHAs can use the SEMAP performance analysis to assess their own program operations. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. 5 points. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (20 points. 2000 was the first year in which PHAs were formally evaluated under SEMAP. If you have questions or comments regarding a published document please The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. $q8E% Nt This content is from the eCFR and may include recent changes applied to the CFR. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. (24 CFR part 5, subpart F and 24 CFR 982.516). SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. switch to drafting.ecfr.gov. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (7) Provide for regular evaluation of progress toward improvement. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). 15 points. Enhanced content is provided to the user to provide additional context. You can learn more about the process This document is available in the following developer friendly formats: Information and documentation can be found in our 42 U.S.C. MTCS means Multifamily Tenant Characteristics System. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. (1) Annual review. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 0 points. learn more about the process here. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. 8 points. SEMAP SELF-ASSESSMENT INDICATOR 6. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. Recent Presentations Content Topics Updated Contents Featured Contents. . The 14 key indicators of PHA performance are: How does SEMAP work? In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. This section states the performance indicators that are used to assess PHA Section 8 management. SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? This document is available in the following developer friendly formats: Information and documentation can be found in our If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. 985.3 Indicators, HUD verification methods and ratings. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. As a This contact form is only for website help or website suggestions. 10 points. Enhanced content is provided to the user to provide additional context. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . (24 CFR 982.404). here. (2) HUD verification method: MTCS Report. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. SEMAP Indicators Calculating and documenting your progress toward deconcentration, based on two SEMAP indicators: a. Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 8 points. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. This section states the performance indicators that are used to assess PHA Section 8 management. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. 10 points. (n) Lease-up. endstream endobj 373 0 obj <>stream (a) High performer rating. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Regulations are found at 24 CFR 985. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. 104% Semap Score. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. SEMPA is working on setting dates for a future course. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. 0 points. 0 points. Indicator 1 -Selection from Wait List 985.3 Indicators, HUD verification methods and ratings. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. The following is a list of regulatory waivers eligible for expedited review: Comments or questions about document content can not be answered by OFR staff. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (2) HUD verification method: MTCS Report. 0 points. 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